Every hiring document, finally in one place
Hiring generates a lot of paper: resumes, identification, certificates and signed forms. Rolefy brings it all together in one organised home, attached to the right candidate.
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Collect, store and find documents without the chase
Ask for exactly what each role needs and have it arrive in the right place.
Ask for what you need
Choose which documents each job requires, from certificates to identification.
Candidates upload securely
Applicants add their documents as part of applying, in one tidy step.
Always on the right record
Documents sit on the candidate's profile, never lost in an inbox.
Reusable document types
Set up your standard documents once and use them across roles.
Expiry reminders
Get a nudge before a licence or certificate runs out.
Secure by design
Files are stored securely and shown only to the people who need them.
From request to review in three steps
Set it up once and every candidate follows the same path.
Set the requirements
Pick the documents a role needs when you post it.
Candidates upload
They attach each document while they apply.
Review and download
Open any file from the candidate's record, whenever you need it.
Stop chasing documents by email
When everything is requested up front, you spend far less time following people up and far less time searching shared drives for the right file.
You can see at a glance who has provided what.
Everything ready when it is time to hire
Once someone is hired, their documents are already collected and organised, ready to pass on to payroll or your HR system.
Nothing needs to be requested twice, and nothing is left on a personal inbox.
The documents most teams ask for
Start with these and add your own.
- Photo identification
- Evidence of the right to work
- Qualifications and certificates
- Licences and registrations
- Police check results
- Signed contracts and forms
Put every document where you can find it
Set your requirements once and let Rolefy collect and organise the rest.
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